Invitations will be sent to you via email directly from Ede & Ravenscroft, the gown hire company. Please check your junk/spam folder in case it has not reached your inbox.
Please note: you will need to confirm your attendance and hire your academic dress before 30th September. Following this date, you will only be able to hire academic dress on the day of your ceremony – hiring on the day will be more expensive and the correct academic dress may not be available if you have not pre-booked to attend.
The ceremonies will be held at our Pencoed Campus, CF35 5LG. The two ceremonies will take place within the sports hall. Gowning, official photography and refreshments will take place within our STEAM Academy, which is next to the sports hall.
Each ceremony will be approximately one and a half hours and we politely ask you to return your gown promptly after the ceremony.
The following awarding bodies are included in this ceremony:
Please arrive from 9am to allow time for gowning and official photographs. On arrival, please report to the STEAM Academy to register.
All students will be called at 10.30am for a rehearsal within the hall. Guests will be asked to remain outside the hall during the rehearsal.
All students graduating with a University of South Wales qualification are included in this ceremony.
Please arrive from 11.30am to allow time for gowning and official photographs. On arrival, please report to the STEAM Academy to register.
All students will be called at 1pm for a rehearsal within the hall. Guests will be asked to remain outside the hall during the rehearsal.
Security checks
There will be security checks in place, which will include a searching policy to protect the enjoyment of all students and guests attending. We ask that no large bags are brought to the event – any bag over the size of a clutch bag is likely to be searched.
Photography
In addition to the graduation photography, there will be an official event photographer present throughout the day. These images will be used for a range of marketing and promotional purposes. If you or your guests do not wish to be included, please let a member of staff know as soon as you arrive.
Hiring and paying for your academic dress
When you receive your email invitation, there will be a link to the Ede & Ravenscroft website for you to register your attendance and to hire your academic dress (gown, hood and cap).
Please note, only those wearing gowns will be permitted on stage. Please wear smart clothes beneath your academic dress and avoid wearing shorts, jeans or trainers.
How much does it cost to hire my academic dress?
The cost of hiring academic dress for the day will be approximately £50. If you order online more than 21 days before the event, you will receive a £5 discount off the price of telephone orders.
What information / measurements do I need to provide?
You will need to provide Ede and Ravenscroft with your height and head circumference.
When do I need to confirm my attendance?
You will need to confirm your attendance and hire your academic dress before 30th September.
Following this date, you will only be able to hire academic dress on the day of your ceremony.
Please note, hiring on the day will be more expensive and the correct academic dress may not be available if you have not pre-booked to attend.
How many guests can attend?
The standard allocation is 3 guests per student. It may be possible to issue extra tickets closer to the event, depending on attendance and capacity limit of the hall, but this is not guaranteed. Please request additional tickets when you book attendance and hire your gown with Ede and Ravenscroft.
Can children come to the ceremony?
You may bring children but they must sit with your guests. We ask that they are taken out of the hall if they become uncomfortable.
When will I receive my ticket?
You are automatically allocated a ticket when you register your attendance and hire your gown. You will receive your e-tickets approximately 1 week before the event.
For guest tickets, the allocation is 3 guests per student. Please see the information above relating to additional tickets.
Will there be a photographer?
Official photography will be available with the gowning company Ede and Ravenscroft. You may pre-book this when hiring your gown online or decide on the day. Pre-booking is encouraged to reduce queuing on the day.
Is there parking available?
Parking is available onsite but it will be busy due to 2 ceremonies taking place during the day. If possible, we ask you to car share or be dropped off when you arrive for your ceremony.
Disabled parking bays are available. Please let us know before the event if you require a disabled bay and we will advise you.
What if I require help with accessibility?
Please let us know before the day if you or your guests have any accessibility requirements.
Our graduation stage is DDA compliant and graduands are welcome to view the hall and stage before the ceremony begins to familiarise themselves with the layout.
Will there be refreshments?
Refreshments will be available within our STEAM Academy, which is next to the Sports Hall.
Can I sit by my guests?
Students and guests are seated separately.
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